EQUIPMENT RENTAL TERMS & CONDITIONS
These Equipment Rental Terms and Conditions (“Terms”) apply to all equipment, machinery, attachments, accessories, and related items (“Equipment”) rented from Core Equipment Group (“CEG”) by the customer identified on the applicable rental agreement (“Customer”). By accepting possession of the Equipment, Customer acknowledges and agrees to these Terms and the applicable rental agreement.
1. RENTAL PERIOD
The rental period begins when the Equipment leaves CEG’s possession or is made available for Customer pickup and continues until the Equipment is returned to and accepted by CEG, unless otherwise stated in the rental agreement.
Rental rates are based on the rental period and permitted operating hours specified in the rental agreement. Additional rental charges may apply for excess operating hours, extended rental periods, late returns, or other usage beyond the agreed terms.
2. PAYMENT & CHARGES
Customer agrees to pay all rental charges and other amounts due under the rental agreement, including applicable taxes, transportation, delivery and pickup charges, fuel charges, cleaning charges, environmental fees, damage charges, excessive wear charges, and other applicable fees.
Rental rates do not include fuel, operators, permits, licenses, insurance, or transportation unless specifically stated otherwise.
Past-due balances may be subject to late fees or other charges permitted by applicable law.
3. EQUIPMENT CONDITION & INSPECTION
Customer acknowledges that the Equipment is received in good operating condition unless otherwise documented at the time of delivery or pickup.
Customer is responsible for inspecting the Equipment before use and immediately notifying CEG of any visible damage, defects, missing components, warning indicators, or unsafe operating conditions.
Customer shall not operate Equipment believed to be unsafe or defective.
4. AUTHORIZED USE & OPERATORS
Equipment may only be operated by properly trained, qualified, and authorized individuals.
Customer is responsible for ensuring that all operators understand and comply with the manufacturer’s operating instructions, safety requirements, applicable laws, regulations, and jobsite requirements.
Customer shall not permit the Equipment to be used:
- In an unsafe, reckless, abusive, or negligent manner;
- For any illegal purpose;
- Beyond its rated capacity or intended application;
- By an unqualified or unauthorized operator;
- In violation of manufacturer instructions or applicable law; or
- In a manner reasonably likely to damage the Equipment.
5. CUSTOMER RESPONSIBILITY
Customer assumes responsibility for the Equipment while it is in Customer’s possession, custody, or control.
Customer is responsible for routine daily inspections and maintenance required during the rental period, including checking appropriate fluid levels, lubrication points, tire or track condition, and other operator-level maintenance specified by the manufacturer.
Customer shall immediately stop operating the Equipment and contact CEG if a malfunction, warning condition, breakdown, or other potentially damaging condition occurs.
Continued operation after a warning, malfunction, or known problem may result in Customer being responsible for resulting damage.
6. FUEL & DEF
Unless otherwise stated, Equipment must be returned with the same fuel level as when received. Equipment requiring Diesel Exhaust Fluid (“DEF”) must be maintained with the correct DEF during the rental period.
CEG may charge Customer for fuel, DEF, and associated service charges when Equipment is returned below the required level.
Customer is responsible for damage caused by contaminated fuel, incorrect fuel, improper fluids, or improper DEF.
7. DAMAGE, LOSS & THEFT
Customer is responsible for loss of or damage to the Equipment occurring during the rental period, except to the extent otherwise provided by the rental agreement, an applicable damage waiver, or applicable law.
Customer shall immediately notify CEG of any accident, theft, vandalism, fire, significant damage, or other loss involving the Equipment.
Theft or suspected theft must also be promptly reported to the appropriate law enforcement agency.
Customer shall not conceal, repair, modify, or authorize repairs to damaged Equipment without CEG’s prior approval, except when necessary to prevent immediate injury or additional property damage.
8. DAMAGE WAIVER & INSURANCE
Any Rental Protection Plan, Loss Damage Waiver, or similar program offered by CEG is subject to its own terms, limitations, exclusions, and applicable charges and is not insurance.
Unless otherwise agreed in writing, Customer is responsible for maintaining insurance appropriate for the Equipment and its operation, including any coverage required by CEG.
Customer may be required to provide proof of insurance before Equipment is released.
9. PROHIBITED DAMAGE & ABUSE
Customer may be responsible for damage resulting from misuse, abuse, negligence, improper operation, lack of required maintenance, overloading, rollover, improper transportation, use of incorrect fuel or fluids, unauthorized modification, or failure to respond appropriately to machine warnings.
Damage beyond ordinary wear and tear may be charged to Customer.
10. CLEANING & CONTAMINATION
Equipment must be returned in reasonably clean condition.
Additional cleaning charges may apply for excessive mud, concrete, asphalt, paint, hazardous substances, waste, debris, or other materials requiring extraordinary cleaning.
Customer shall not expose Equipment to hazardous, corrosive, contaminated, or environmentally regulated materials without prior written authorization from CEG.
11. NO SMOKING
Smoking and vaping are strictly prohibited inside all enclosed Equipment cabs.
Customer may be charged for cleaning, deodorizing, interior repair, burn damage, or other costs resulting from smoking or vaping inside Equipment.
12. TIRES, TRACKS & UNDERCARRIAGE
Customer is responsible for operating Equipment on surfaces and terrain appropriate for the machine.
Damage resulting from improper use, punctures, cuts, excessive track damage, embedded materials, operation on unsuitable surfaces, or other abuse may be charged to Customer.
Ordinary wear resulting from normal and proper operation is excluded.
13. TRANSPORTATION
Equipment may only be transported using vehicles, trailers, securement devices, and methods appropriate for the Equipment and compliant with applicable laws and regulations.
Customer assumes responsibility for Equipment transported by Customer or Customer’s agent.
Customer is responsible for obtaining any permits, licenses, escorts, or approvals required for Customer-arranged transportation.
14. LOCATION OF EQUIPMENT
Equipment shall remain at the jobsite or location identified in the rental agreement unless CEG authorizes relocation.
Customer shall not remove Equipment from the state, transport it outside the United States, or transfer possession to another person or entity without prior authorization from CEG.
15. GPS & TELEMATICS
Equipment may contain GPS, telematics, hour-meter, diagnostic, location, or other monitoring technology.
Customer acknowledges that CEG may receive and use Equipment data for purposes including fleet management, maintenance, theft prevention, billing, recovery, diagnostics, safety, and enforcement of the rental agreement, subject to applicable law.
Customer shall not disable, remove, tamper with, obstruct, or interfere with any telematics or tracking device.
16. BREAKDOWNS & SERVICE
In the event of a breakdown or malfunction, Customer must stop operating the Equipment when continued operation could create an unsafe condition or cause additional damage and contact CEG as soon as reasonably possible.
Customer shall not perform or authorize major repairs without CEG’s prior approval.
CEG is not responsible for unauthorized repairs or expenses incurred without prior authorization except as required by applicable law.
17. RETURN OF EQUIPMENT
Customer shall return Equipment by the agreed date and time and in substantially the same condition in which it was received, ordinary wear and tear excepted.
The rental period may continue until Equipment is physically returned to and accepted by CEG.
Failure to make Equipment available for an agreed pickup may result in additional rental, transportation, or service charges.
18. ACCIDENTS & INCIDENT REPORTING
Customer shall promptly report any accident involving the Equipment that results in bodily injury, property damage, Equipment damage, or involvement by law enforcement.
Customer agrees to reasonably cooperate with CEG and applicable insurers in investigating any accident, loss, theft, or damage.
19. INDEMNIFICATION
To the fullest extent permitted by applicable law, Customer agrees to indemnify, defend, and hold harmless CEG and its affiliates, officers, employees, and agents from claims, damages, losses, liabilities, and expenses arising from Customer’s possession, operation, transportation, or misuse of the Equipment, except to the extent caused by CEG’s negligence or otherwise prohibited by law.
20. LIMITATION OF LIABILITY
To the fullest extent permitted by applicable law, CEG shall not be liable for indirect, incidental, special, exemplary, or consequential damages arising from the rental, use, inability to use, malfunction, or downtime of Equipment, including lost profits, lost production, project delays, or substitute equipment costs.
Nothing in these Terms limits liability that cannot legally be limited or excluded.
21. DEFAULT & RECOVERY OF EQUIPMENT
Customer will be considered in default if Customer fails to pay amounts when due, materially violates the rental agreement, misuses the Equipment, abandons the Equipment, provides materially false information, or fails to return Equipment as required.
Subject to applicable law, CEG may terminate the rental and recover its Equipment following a default. Customer agrees to provide reasonable access to the Equipment for lawful recovery.
Customer may be responsible for reasonable costs associated with recovery, collection, or enforcement to the extent permitted by law.
22. COMPLIANCE WITH LAWS
Customer is responsible for complying with all federal, state, and local laws, regulations, ordinances, permits, licensing requirements, safety standards, and jobsite rules applicable to possession and operation of the Equipment.
23. NO TRANSFER OR SUBRENTAL
Customer may not sell, assign, sublease, rent, loan, pledge, or otherwise transfer the Equipment or Customer’s rights under the rental agreement without prior written approval from CEG.
24. ENTIRE AGREEMENT
These Terms, together with the applicable rental agreement and any incorporated addenda, waivers, schedules, or other written documents, constitute the agreement between Customer and CEG regarding the rental.
If there is a conflict between these Terms and a specifically negotiated written provision in the rental agreement, the specifically negotiated provision will control.
25. SEVERABILITY
If any provision of these Terms is determined to be invalid or unenforceable, the remaining provisions will remain in effect to the fullest extent permitted by law.
26. GOVERNING LAW
The rental agreement shall be governed by the laws identified in the applicable rental agreement and, if none are identified, by the laws applicable to the CEG location issuing the rental, without regard to conflict-of-law principles.
CUSTOMER ACKNOWLEDGMENT
By signing the applicable rental agreement or accepting possession of the Equipment, Customer acknowledges that Customer has received, read, understands, and agrees to these Equipment Rental Terms & Conditions.
Core Equipment Group
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